Campus Events - Event Rental Request Form

External organizations interested in reserving university meeting spaces, large conference rooms, or overnight accommodations should complete the following form.

A representative from Widener University will follow up after submission.

Organization Name

Organization Address
To be used for any traditional mailing correspondence involved with this rental.

Country

Street

City

Region

Postal Code

Primary Organization Contact Information

First Name

Last Name

Email

Mobile Phone Number

Other Phone Number

Must provide at least one phone number - mobile and/or other - from the fields above.

Event Details

Event Type

Please describe "Other"

PLEASE NOTE: Typically, Campus Event Rentals are available from around May 15 to August 15 each year. If you are considering a date outside of this window, please be sure to clear your request with Auxillary Services prior to submitting this form.

Preferred Start Date

Preferred Start Time
Ex. 7:30 am

Preferred End Date

Preferred End Time
Ex. 10:30 pm

Alternative Start Date

Alternative Start Time
Ex. 7:30 am

Alternative End Date

Alternative End Time
Ex. 10:30 pm

Estimate Total Number of Attendees

Will minors be present?

Yes

No

If minors will be present, the sponsoring organization is responsible for ensuring that all staff and
volunteers have completed all required background checks and child abuse clearances in
accordance with applicable state and federal laws.

Documentation may be requested prior to the event. All external organizations and their
employees, representatives, volunteers and agents must abide by all university policies,
including, without limitation, the university’s Children on Campus and Working with Children
Policy.

Event Description
Please include any special notes, themes, or additional details about your event.

Facility Needs

Overnight Housing Required?

Yes

No

You are welcome to provide your own bed linens or take advantage of our bed linens rental package.

Would you like to rent your linens from Widener?

Yes

No

Dining Services Required?

Yes

No

Widener University partners exclusively with Aramark to provide dining and catering services for all campus events. Aramark is contracted to prepare and serve food in designated dining facilities and deliver meals to other approved locations across campus. You will receive an email from "Widener University Catering" upon submission of this form with more details on how to arrange for your event's meals.

Additional Notes on Space Needs
Tell us if you need breakout rooms, a large auditorium, or other space considerations.
Our team will assign the appropriate location.

Additional Services

Audio/Visual Equipment Needed
Check all that apply

Additional Services Needed
Check all that apply

Event Setup Support

Security Personnel

Parking Assistance

None

Insurance

Will you be able to provide a Certificate of Insurance as required?

Yes

No

Please Note: All external organizations are required to provide a Certificate of Insurance (COI) listing Widener as an additional named insured that meets the following minimum coverage levels:

General Liability: $1,000,000 per occurrence and $2,000,000 aggregate
Sexual Abuse and Molestation Coverage (if minors are involved): $1,000,000
Auto Liability: $1,000,000
Workers’ Compensation: As required by state law

Signature & Acknowledgement

By submitting this form, I acknowledge that I have read and understand the university's facility rental guidelines and agree to comply with all applicable policies and procedures.

Click to Sign...

Submission / Contact Info

Once submitted, the Office of Auxiliary Services will review your request. A staff member will contact you for next steps.

For questions about this form, please contact:
Office of Auxiliary Services
Phone: (610) 551-5962
Email: kkovich@widener.edu